Project Administrator

  • Permanent
  • Greater London, United Kingdom
  • £22,000 to £35,000 per annum

Project Administrator

A client of mine who is one of London’s top High-End Residential Developers is looking to recruit an experienced Project Administrator. Your job is to ensure that all project documentation is up to date, available and easily accessible by the Project Team; Office management and administrative assistance to the Project Team. As a Project Administrator you report to the Project Manager and the Senior Document Controller, and also you will be liaising with the Project Team and Design Team members.

Key Responsibilities:

Establish the document control and file management system on the construction site.
Create electronic and paper based filing systems (including racks for full size drawings) for each design discipline including drawings, specifications, various design related communication etc. Ensures that all this information is up to date, downloaded from the Information Management System (i.e. 4Projects, Buzzsaw, BIW, FTP sites). Also make sure that ‘used-on’ projects and out-of-date documents are superseded.
Provide administrative support to site-based project team (including Project Managers, Site Managers, Quantity Surveyors, Design Managers, Engineers, M&E Managers, H&S Advisors etc.) including typing, letter writing, photocopying, scanning, filing, printing, compiling reports, typing up meeting minutes, material requisitions etc.
Create various trackers, registers and other tools to ensure that all stored information is accessible and easy to find.
Ensure the smooth running of the site office
Assist in the creation of the Monthly Progress Report
Assist in the creation of the Health & Safety File and ensure that it is done at least 6 weeks before the final completion of the project. Follow the guidance and instructions of the Design Manager and CDM Coordinator while compiling all information, documents and certificates for the Health & Safety Files
Act as first point of contact for self-employed site workers and assist them in the following cases
Promote data protection principles in your own work and your environment
Provide any other administrative assistance required by the Project Team

Key Performance Indicators of your Role:
Have a high level of appropriate knowledge (computer literacy, administration).
Have strong communication and interpersonal abilities.
Be highly dependable.
Show appropriate initiative; work independently when necessary.
Work well in pressurized environment.
Have excellent organizational abilities.
Be an excellent problem solver.
Demonstrate a high level of sensitivity to cultural diversity and individual special needs.
Be thorough and accurate in accomplishing all tasks.
Be punctual and regular in attendance.
Have a high degree of enthusiasm and commitment towards the job.
Be receptive to appropriate criticism.

To apply for this position please email an updated version of your CV to rdartnell@str-ide.com or call him on 02392322383

STR Limited is acting as an Employment Agency in relation to this vacancy.

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