Document Controller

  • Permanent
  • Greater London, United Kingdom
  • £22,000 to £35,000 per annum

Document Controller

A High-End Residential client of ours in London is looking for an experienced Document Controller to join their team. Your role will be to ensure that all project documentation is up to date, available and easily accessible by the Project Team. You are also responsible to keep various trackers and documents up to date and compile the Handover Documentation (H&S Files). You will report to the Design Manager and the Project Manager, and also you will be liaising with the Project Team and Design Team members. Representing the Project Administrator while he/she is absent is part of your role.

Key Responsibilities:
Establish the document control and file management system on the construction site
Create electronic and paper based filing systems (including racks for full size drawings) for each design discipline including drawings, specifications, various design related communication etc. Ensures that all this information is up to date, downloaded from the Information Management System (i.e. 4Projects, Buzzsaw, BIW, FTP sites). Also make sure that ‘used-on’ projects and out-of-date documents are superseded
Create and regularly update various trackers, registers and other tools to ensure that all stored information is accessible and easy to find
Assist in the creation of the Monthly Progress Report
Assist in the creation of the Health & Safety File and ensure that it is done at least 6 weeks before the final completion of the project. Follow the guidance and instructions of the Design Manager and CDM Coordinator while compiling all information, documents and certificates for the Health & Safety Files
Provide any other administrative assistance required by the Project Team, including deputising the Project Administrator while absent/on holiday and ensure the smooth running of the project office including switchboard operation and general administration as and when required
Promote data protection principles in your own work and your environment

Key Performance Indicators of your Role:
A high level of appropriate knowledge (computer literacy, administration)
Strong communication and interpersonal abilities
Reliability
Appropriate initiative; ability to work independently when necessary
Working well in pressurised environment
Excellent organizational abilities
Ability to problem solve
A high level of sensitivity to cultural diversity and individual special needs
Be thorough and accurate in accomplishing all tasks
Be punctual and regular in attendance
Have a high degree of enthusiasm and commitment towards the job
Be receptive to appropriate criticism

To apply for this position please email an updated version of your CV to rdartnell@str-ide.com or call me on 02392322383

STR Limited is acting as an Employment Agency in relation to this vacancy.

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