Property Administrator

  • Permanent
  • Brighton and Hove, United Kingdom
  • £18,525 to £22,000 per annum

Property Estates Management
Brighton, East sussex
£18,525 – £22,000 (DoE)

Are you an Administrator seeking a new challenge? Do you have Property or Estates Management experience? then dont look anywhere else!

My client, an excellent Property Management Company, are seeking a Property Administrator, to come join their vibrant team in Brighton, East Sussex.

The role:

  • To assist in the provision of an efficient and effective service to landlords and leaseholders.
  • To handle and deal with initial enquiries from lessees relating to repairs, accounts and all aspects of estate and property management.
  • To assist with the monitoring and processing of all legal compliances as directed in conjunction with the relevant Property Manager(s). e.g. Fire Risk Assessments.
  • To manage the master spreadsheet for service charge budgets and roll forward the budget templates each quarter for Property Managers to take forward.
  • To assist Property Manager(s) in compiling replies to Solicitors Enquiries (LPE1)
  • To assist Property Manager(s) in the reading of leases and in identifying covenants as they apply, predominantly for maintenance and repair.
  • To help administer Section 20 consultations for qualifying major works.
  • To assist with obtaining tenders and quotes for the appointment of contactors for planned and reactive maintenance.
  • To log and liaise claims with the landlord’s Insurance brokers & claims handlers.
  • To liaise with external Surveyors in the administration of projects and one-off diagnostic instructions.
  • To assist Property Manager(s) with preparing property information for takeover or handover of management.
  • To assist with filing, scanning and re-organisation of electronic filing systems.
  • To help provide information for preliminary enquiries made to the accounts dept.
  • To keep accurate minutes of all department meetings.
  • To carry out mail merges as directed.
  • To issue welcome packs to new leaseholders.
  • To maintain records of all contact information for landlords and leaseholders.
  • To oversee the upkeep of the contractor Public liability Insurance database.
  • To attend properties when required on an ad hoc basis to make basic checks
  • To attend Directors meetings and/or AGM’S/Resident meetings either at PS&B offices, at properties or local venues and to take meeting minutes if required.
  • To process the distribution of service charge accounts to leaseholders and landlords and to maintain records
  • To liaise with utility brokers and utility companies and maintain records.
  • To develop and maintain a culture of good public relations and customer care.

You will require:

  • Good level of experience in customer service and committed to providing a high standard of customer care.
  • Good public relation and communication skills, orally and written, good telephone manner.
  • Possess good IT skills particularly in Microsoft Office Suite; primarily word, excel & outlook. Experience of working with a database system e.g. Microsoft Access. Knowledge of QUBE Database is advantageous but not a prerequisite.
  • An understanding of property management preferably blocks management and the relevant legislation.
  • Ability to communicate effectively with people at all levels, e.g. freeholders, lessees, solicitors, contractors etc.
  • A basic knowledge of various building construction forms and techniques for their repair and maintenance is advantageous but not a prerequisite.
  • An appreciation of the legislation framework relating to leasehold management.
  • To develop the ability to read, understand and apply relevant clauses within residential and commercial leases.
  • Be a team player and be prepared to work from any of our offices or if necessary, from home.

You will receive:

  • Excellent career progression opportunities.
  • Excellent, flexible company benefits and bonus’s.
  • “Family feel” work environment.
  • Company benefits.
  • Professional qualification support.
  • Employee Assistance Program
  • Cycle to Work Scheme
  • Company Pension
  • New Business Referral Scheme
  • Full time could be considered for the right candidate

If you require any further information, please contact James West on 02392 314 671, or

stride is acting as an Employment Agency in relation to this vacancy.


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